Member Insurance

Coverage Outline for 2014-2015
Insurance Claim Form for 2014-2015

If your OYSA member club needs a certificate of insurance, please email your request to 

International Travel
Memo Regarding International Travel Papers
Updated 11/16/07
Instructions for Foreign Travel
Updated 11/16/07
Application for Foreign Travel
Updated 11/20/07
Ted Stevens Olympic and Amateur Sports Act
Updated 11/08/07
US Youth Soccer Travel & Tournament Policies
US Youth Soccer Travel Policy

Travel Policy Forms
US Youth Soccer Tournament Policy
Updated 5/24/10
Host a Tournament
Host a Tournament Check List
Updated 1/23/2012
US Soccer Hosting Rules Check List
Updated 11/08/2007
Application to Host a Tournament
Updated 11/08/07
OYSA Tournament Sanctioning Fees
Updated 12/2/11
Dual Sanctioning Form
Updated 2/15/2006
OYSA Web Form
Updated 3/25/11
US Youth Soccer Tournament Hosting Agreement
Updated 11/08/2007
US Youth Soccer Foreign Hosting Agreement
Updated 11/08/2005
US Youth Soccer Application to Host Foreign Teams
Updated 11/08/07
Post Tournament Report
Updated 12/07/2011
Fillable form for submitting post-tournament reports.
Notice to Tournament Directors
Updated 11/16/04
Host a League
Application for League Sanctioning*
Updated 12/8/2011

Club Membership Application*
Clubs are required to register their club annually by June 1 of each year. Required Documents:
Club Membership Application, $100.00 check, copy of current club bylaws and policies (electronic copy),
Club contact list (updated online in Affinity), copy of the club's most recent form 990 or 990EZ and \
CT-12 (electronic copy), a checklist is included in the form. Electronic copies may be sent as email
\attachments to:

New Club Contact List
List of Officers and Directors to be submitted with the membership application by a new club that is
not yet configured in Affinity.

Affinity Users Manual (NEW chapter selection)

Preview & Print ID Cards Using a MAC

2014/15 Age Charts  Updated 4/23/2014
Age chart to determine, by birthday, the age which a player is eligible to play.

Washington State Concussion Awareness Law and Form

Washington State has passed a law requiring annual informed consent forms to be signed by all
parents and players regarding the signs and dangers of concussions.  This form must be carried
by the team during any play that occurs in Washington State.

Eighth Grade Waiver*
For all recreational and competitive U14 teams - any U15 player still in the 8th grade is eligible to
play on the U14 team when the Eighth Grade Waiver form is properly completed, submitted to Oregon
Youth Soccer Association and approved by the State Registrar.  These players can not play in the
Presidents or State Cup with the U14 team.  They must be unrosteed to any team particiapting in Cup play.

Background Disclosures
Background disclosures may only be submitted as part of registration through OYSA's online registration
system.  If you are a coach or other club administrator, contact your club registrar for the URL to your
club's registration page and submit your disclosure as part of registering for the club.  You will need to
complete an application for each season your team is entering into (Fall and Spring).  If you already are
registered in the database as a parent, your club registrar can assist you in creating an Administrator's
registration.  If you need any other assitance in completing your background check, contact Desia Bramel
at 503-626-4625 X228 or

District List

USYS 2010 Interstate Release Form
Out of state players need to register in the state in which they reside prior to registering in Oregon.
This applies to players both Recreational and Competitive.  The paperwork could take 2 to 3 weeks
to process.  A player can not be rostered in Oregon until we receive the release agreement from their
resident state, nor should the player be training with the Oregon team until the release is complete.

Medical Release with Notory Required
Medical Release with NO Notorary
These forms are available to anyone who needs a medical release for club or tournament use.  Two
samples are provided above.  One has a requirement for a Notory stamp/signature, the other does not.  It
is up to the Club which form they require.

International Clearance Process
Any player born outside of the United States must receive clearance from the USSF before being
registered to play in the United States.  Click on the link to view the Federation's explanation of the
clearance process and to obtain any necessary forms.

Other Forms
Youth Release for Adult Games
Club Administrative Resources

US Youth Soccer Grants Program
Includes grants for recreation, Soccer Across America, and TOPSoccer

Grievances, Protests and Appeals
OYSA Grievances, Protests, and Appeals Policy 701-1
The complete text of OYSA Policy 701-1
Grievances, Protests, and Appeals Procedural Manual
Provides detailed guidance on handling complaints, conducting hearings, and conducting appeals [effective 2/3/09]
Complaint Form - Use for Misconduct, Administrative Complaint, or Grievance
Notice of Appeal to OYSA
Notice of Appeal to USSF

Club Administrative Resources
New Club Formation Information and resources for starting a new member club
Club Bylaws Template
Club Financial Policies Template

Oregon Department of Justice Nonprofit Guides
DOJ Guide to Nonprofit Board Service
DOJ Guide to the legal requirements for Starting and Maintaining a Charity in Oregon
DOJ Information Resources for Nonprofits

Oregon Youth Soccer is sponsored in part by: